Want Seasonal Employees to Return? Here’s How to Build Lasting Loyalty
If the Gimbels department store in the movie Elf had even a basic seasonal recruiting or HR process, they probably wouldn’t have hired a man from the North Pole with no identification. And they’d absolutely be doing everything possible to rehire Jovie, the reliable, quietly committed employee who cleans up Buddy’s mishaps.
In the real world, keeping your standout seasonal employees isn’t about luck; it requires structured offboarding, meaningful recognition, and consistent communication. HR workflow automation like Rival removes the manual effort by automating these moments at scale, so seasonal staff always feels connected and valued.
This guide breaks down how to operationalize those loyalty-building moments so your Jovies come back season after season.
Why Retaining Seasonal Employees Matters
Most organizations pour all their energy into AI recruiting tools and automated onboarding for seasonal staff. And while that work is critical, letting the relationship fade the moment their contract ends is a huge missed opportunity. It forces you to start from scratch every year, costing time and resources you can’t spare during peak season. In one study of U.S. summer camp employees, only 56% of seasonal staff returned the following year. That means nearly half the workforce needs to be rebuilt every season.
Returning staff have context. They already know your culture, your expectations, your systems, and your customers. They require less hand-holding and contribute more from day one.
Consider the compounding effect of a returning holiday cashier who moves lines faster, answers customer questions with confidence, and helps newer staff find their footing. These efficiencies add up and minimize the chaos of seasonal demand.
But this kind of continuity doesn’t happen without structure. Organizations that retain their best seasonal workers use consistent offboarding processes, automated communication workflows, and centralized employee training software.
The Challenge: Retention Doesn’t End at Offboarding
Seasonal staff need to have a positive experience with your organization to even consider returning next year. But the way you offboard them is just as important as how they’re onboarded and managed. In fact, offboarding should be reframed as the start of next season, not the end of this one.
This mindset shift makes offboarding more intentional and less transactional. It’s the difference between a rushed “Thanks—good luck!” and a thoughtful process that says, “We value you and would like to work with you again.”
Step-by-Step: How to Retain Seasonal Employees Through Offboarding
A strong offboarding process turns short-term employees into long-term advocates. To build a solid talent pool for next season, you have to go beyond bonuses and a quick note to “stay in touch.”
The real differentiator is having repeatable, automated workflows that make these touchpoints consistent. Platforms like Rival give HR one place to manage onboarding, offboarding, communication, and engagement for every seasonal employee—no spreadsheets required.
Here’s how to build a retention system that works.
Step 1: Start with clear end-of-season communication.
Employees should never be surprised by when their contract ends and what happens next. A strong end-of-season communication plan includes:
- A clear summary of final shifts and expectations
- Instructions for returning equipment, completing forms, or wrapping up tasks
- Transparency on what’s happening next season
- An invitation to stay in touch via text or email
Manual coordination is time-consuming and rarely consistent. With Rival Workflow, you can automatically send wrap-up messages, reminders, and final paperwork steps. All these details delivered at scale provide seasonal staff a thoughtful experience to finish up the season.
Step 2: Conduct thoughtful exit interviews.
Give seasonal staff the opportunity to share their insights and feedback. Exit interviews are chalk full of data you can use for next year, and they show employees that their perspective is valued. It should cover:
- What worked well
- What slowed them down
- Whether they felt supported
- What would influence their decision to return
- Whether they’d recommend working with you to a friend
Digitize the process so the feedback is stored and accessible. For larger seasonal workforces where individual interviews might not be feasible, consider sending short, automated surveys instead.
Step 3: Recognize and reward performance.
Help your best seasonal workers feel seen and appreciated. Here are some ideas for end-of-season recognition:
- Personalized thank-you notes from a manager
- Public shoutouts or team highlights
- Certificates, awards, or badges
- A small gift card
- Highlighting quantifiable contributions
Rival can prompt managers to give shoutouts or complete recognition tasks before the season ends, so your best performers never feel overlooked.
Step 4: Keep communication open year-round.
Keep your company top-of-mind with light off-season check-ins, such as:
- Updates about future roles, timelines, and opportunities
- Re-engagement surveys (“Thinking about coming back? Let us know.”)
- Early access to rehiring announcements
- Personalized messages to top performers
Rival can automate a series of scheduled touchpoints so you never lose track and your talent pipeline stays strong.
Step 5: Offer return incentives and simplified re-hiring.
You don’t need to make a grand gesture to incentivize return hires. Make the process as easy as possible and consider offering:
- First pick of shifts or roles
- An express re-hire process
- A small return bonus or end-of-season reward
- Guaranteed interview slots for top performers
With a platform like Rival you can:
- Use automated workflows to remind seasonal staff to keep an eye out for next season’s roles as they become available
- Send personalized messages to top performers
- Quickly re-engage past employees through SMS outreach and streamline the process by reusing existing workflow forms from previous seasons
A simple and friendly re-hiring process dramatically improves your chances of retaining seasonal staff next season.
Metrics to Measure Return-Hire Success
Here are a few metrics to monitor the effectiveness of your offboarding and communication strategies and track areas for improvement.
- Return hire rate: the percentage of employees who return from one season to the next.
- Pre-season re-engagement rate: the percentage of past seasonal employees who respond to your outreach or express interest in returning.
- Time-to-rehire for returning employees: how long it takes to move a returning seasonal employee through the re-hiring process. Automated workflows and pre-filled data can help lower this number.
- Seasonal employee satisfaction: how satisfied seasonal staff was with their experience, captured via exit surveys or pulse checks.
- Performance retention index: whether your high performers return.
- Cost of seasonal turnover: the cost of replacing seasonal employees, including recruiting time, manager time, training costs, onboarding hours, and productivity ramp-up.
- Offer acceptance rate for returning staff: of all returning employees you invited back, how many accepted?
Together these metrics paint a clearer picture of your seasonal retention engine.
Key Takeaways: Turn Every Offboarding Into an Invitation to Return
Don’t be like Gimbels and neglect your top seasonal performers. With the right systems and processes in place, you can create a friendly, organized offboarding that opens the door for returning employees year after year.
Focus on:
- Clear communication that builds trust
- Thoughtful offboarding that feels anything but transactional
- Recognition and appreciation to reinforce belonging
- Year-round touchpoints to stay top-of-mind
- Return incentives and a smooth re-hiring process
- Metrics that help you improve every season
Rival is designed to bring these elements together. With automated workflows and repeatable journeys, Rival minimizes the burden of seasonal hiring while helping your best employees feel valued long after their final shift.
Ready to transform your seasonal offboarding into a retention engine? Schedule your demo of Rival Workflow today.
