INTRODUCING THE NEW ROSI FORM BUILDER

The average HR team manages dozens of form types: offer details, NDAs, policies, role change documentation, separation agreements. And for most organizations, every single one of them is a manual, time-consuming undertaking. A PDF lives in one folder. A scanned JPEG form sits on someone’s desktop. The signee needs a printer and has to send a blurry phone picture of the completed form back to HR, and what should take minutes turns into follow-ups, re-entry, and avoidable back-and-forth. And with sensitive documents like these, the stakes aren’t just efficiency. Inconsistent, informal processes also create real compliance exposure. 

That’s what Rival’s new ROSI Form Builder is designed to fix.

You’re likely familiar with ROSI by now, Rival’s always-on agent for HR and employees. We’re excited to announce that ROSI Form Builder is now live in Rival Workflow, helping teams turn existing documents into structured, fillable Rival forms in seconds. Instead of recreating everything by hand, users can upload a file, let ROSI do the heavy lifting, and move straight into editing, publishing, and using the form where it belongs: inside the workflow itself.

When every new workflow depends on manually rebuilding a form, adoption slows down. ROSI Form Builder makes it simple:

1. In Rival Workflow’s Forms tool, upload a static form (PDF, JPEG, or PNG are all acceptable formats)
2. ROSI will instantly convert it to a fillable form draft, recognizing images, optional vs. required fields, signature lines, and more. 
3. Customize the form as needed and drop right into Rival workflows and journeys

And that’s it! You now have ready-to-use forms at your fingertips. The best part is what you don’t have to do:

• You don’t have to recreate fields manually. 
• You don’t have to move between third-party tools. 
• And you don’t have to chase down signatures or convert completed forms into consistent, usable formats.

With the ROSI Form Builder, your team can take the forms you already use — even the ones that have been floating around for years — and turn them into branded, fillable experiences that drop directly into Rival workflows and journeys. That means less patchwork, and less administrative drag.  

And once the form is live, it stays in Rival instead of getting lost in a hard drive or dusty drawer. Responses, timestamps, and submission history are all stored directly in Workflow, creating a cleaner operational record and a clearer picture of what’s happening across the process.

It also opens the door for more self-service and fewer support tickets. Instead of relying on IT, managed services, or expensive consultants, non-technical users can build and launch forms on their own. And because everything lives inside Rival, there’s a big payoff in consistency. Forms, submissions, and workflow history all live in the same system. No scattered PDFs. No mystery links. No inbox archaeology to figure out what happened.

ROSI Form Builder is a faster, more compliant way to make customizable forms. It’s also a way to stop treating forms like detached documents and start treating them like part of the workflow they belong to.